Any productive and successful business understands the value of workforce management in the workplace. By adopting effective workforce management measures, companies can ensure optimal employee performance, increased productivity, and, more importantly, reduced labor costs.
Perhaps one of the premier workforce management tools that your business can use to increase productivity is a time attendance software. In general, a time attendance program is a powerful business application that can help you monitor and optimize the hours that your employees spend on the job and keep records of wages paid.
Also, using attendance tracking software ensures accuracy in managing employees, thereby leading to increased efficiency.
With a time tracking solution, employees can eliminate recordkeeping errors by monitoring regular time and overtime worked.
Nevertheless, choosing the best employee time clock software can be relatively challenging, with so many options available. Listed below are essential tips you should remember in selecting a time tracking software to ensure auspicious employee time and labor operations management.
- Evaluate Your Requirements
The initial step to choosing the right attendance tracking software is to figure out the problems you would like the software to solve for your business. Determine and define a list of your business requirements in order of priority.
Other than that, finding out the attendance software your competitors are using can also be beneficial to the selection process. That insight will be most likely objective and relevant to your operations, allowing you to select a software that works well in your niche.
By studying your requirements and performing your research upfront, you can avoid the time-sink of switching solutions down the road and ensure effective workforce management. In most cases, organizations will keep using terrible apps because they started with them, which often results in inefficient business processes.
- Determine Your Budget
No quality online attendance software is offered for a marginal fee, so you must establish a budget you are willing to spend. Evaluate your software-related expenses in a monthly budget as software providers often charge monthly fees.
This includes assessing onboarding fees and costs related to the implementation process, including training expenses and time spent by your employees on adapting to a new solution. While demanding and time-consuming, the use of a standardized attendance tracking solution will inevitably provide your company with a long-term benefit.
Moreover, balancing your present needs and future growth plans with the app’s cost ensures that the chosen attendance tracking software will provide value to your business over the long term. Furthermore, reviewing your operations and related processes from several angles, including users, hardware, and clients, will help you produce a reliable technology budget that aligns with your business objectives.
- Narrow the Playground
While every business manager wants a time tracking solution that keeps an accurate record and easy to understand, you should also be aware of the other features available that can improve your workforce management. Eliminate many products based on a lack of features and high pricing once you have a preliminary budget and a requirements list.
Ideally, the time attendance system of your choosing must be inclusive and versatile. This indicates that the time-tracking solution should allow users to clock in based on their inclinations so long as the information received is accurate and correct without abuse.
It should also be able to automate processes and calculations according to a given formula or rule. A good rule of thumb is to opt for time tracking solutions with dynamic features of this list of top payroll software of 2020 to ensure that every data and calculation of your payroll cycle are churned correctly for hassle-free and more straightforward integration.
- Ensure It Meets Compliance Regulations
A crucial step to selecting the right time attendance software is to ensure that the solution meets compliance regulations. Opt for time tracking systems with the Affordable Care Act (ACA) modules to ensure that you can adhere to ACA compliance laws and provide benefits to full-time employees as soon as they reach eligibility.
More often than not, time tracking solutions with ACA plugins will send notifications when your employees have scheduled hours to make them eligible. This ensures that you maintain compliance with the Fair Labor Standards Act (FLSA) and ACA laws while simultaneously controlling costs.
Aside from ACA and FLSA compliance standards, you must also see to it that your time tracking software meets data protection compliance regulations. Through this process, you can make sure that the software respects the privacy of personal communication and limits monitoring to the necessary minimum warranted by business needs.
- Gather Employee Input
The employees who will be using the time and attendance solution are often the most excellent resource in making decisions. This is why you must ask for free trials from your shortlisted software vendors to try the program for a set period to ensure that you choose the right option before making a purchase.
What’s more, your employees can also provide you with a complete understanding of the limitations of your existing attendance tracking process. They will quickly pinpoint any inefficiencies in your current processes and notify you of the features you should look for in potential packages.
It is worth noting that most employees often become more receptive to a time tracking solution that enhances their overall workflow. Besides collecting employee inputs, checking reviews about the software can also provide you with the general idea of the quality of service you’ll be receiving from the vendor.
Selecting the Right Tracking Software
A time tracking solution is an integral part of the business processes of organizations today around the globe. By understanding their unique business needs and the options available, organizations can ensure that they pick a time and attendance solution that does not only have desirable features but also provide payroll integration capabilities and after-sale service.
Hauz is a time and attendance solution that empowers businesses to get rid of manual timesheets, reduce costs, and ensure safe storage while simultaneously increasing on-staff productivity. Get in touch today to stay on top of your schedules and run your business with ease from anywhere, even as you and your employees are working from home in the midst of the pandemic.